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User Guide for New WooCommerce Zapier Users

WooCommerce Zapier integrates your WooCommerce store with 2000+ third-party web services via the Zapier web automation service.

Send your WooCommerce order, customer, product, coupon or subscription data to 2000+ Zapier-enabled apps.

Or use Zapier to automatically create or update WooCommerce order, customer, product, coupon or subscription data from a Zap.

Features

WooCommerce Zapier is a two-way integration which supports 5 WooCommerce Resources (Coupon, Customer, Product, Order and Subscription1), with a total of 24 outgoing connections (called Trigger Rules) and a total of 15 incoming connections (called Actions).

Installation

After Installing the WooCommerce Zapier Extension for the first time, you will be prompted with the following message:

New User Notice

From then on, everything else is handled in the zapier.com interface.

Creating your first Zap

Tip

If you haven’t created a Zap before, please refer to Zapier’s key concepts article before proceeding.

The simplest way to get started is to create a Zap using one of the Zap templates, as it is typically quicker than hand-crafting your own Zap from scratch.

Tip

The actual fields and data can vary depending on the WordPress and WooCommerce versions installed, and by installed plugins and settings. If you are using an Actions template, please refresh the fields to make sure everything is updated to match your individual store.

For detailed instructions on creating your first Zap with WooCommerce, please refer to the Make a Zap instructions.

Create a Connection

To create a connection you don’t need to jump around multiple screens, or create authentication between Zapier and WooCommerce manually. Everything is provided seamlessly for you by the integration.

Trigger

Here is a high-level overview for creating a Trigger (an outgoing connection from WooCommerce to Zapier):

  1. Create a new Zap in Zapier.
  2. Choose WooCommerce as app, and choose the Resource.
  3. Authenticate Zapier into WooCommerce with your administration password.
  4. Test the connection.
  5. Choose one of the 2000+ third-party service integration as Action.
  6. Turn on your Zap.

For detailed information, refer to the Create a Trigger chapter in the User Guide.

Action

Here is a high-level overview for creating an Action (incoming connection to WooCommerce):

  1. Create a new Zap in Zapier.
  2. Choose one of the 2000+ third-party service integration as Trigger.
  3. In the Action step, Choose WooCommerce as source, and choose an Action.
  4. Authenticate Zapier into WooCommerce with your administration password.
  5. Fill the Input Fields with the incoming data.
  6. Turn on your Zap.

For detailed information, refer to the Create an Action chapter in the User Guide.

Integration Features

For helping keeping track of what happening in your WooCommerce store, the plugin provides various information in your WooCommerce admin screens.

The most important is a Task History screen, which informs you about what communications happened between your store and Zapier in the last 30 days.

Historical information is also available for every resource in the Resource History block.

Troubleshooting Helpers

In case of a problem, there is a detailed Log available, also an extensive Troubleshooting guide.

Next Steps

Please read the whole User Guide for more information. Especially the Usage and the Plugin Interface chapters to familiarise yourself with the integration capabilities. You can also find detailed information for Trigger Rules and Actions. Also there is a Field Definitions for every Resource to explain what data will be transferred between WooCommerce and Zapier.


  1. Only available if the WooCommerce Subscriptions plugin is installed. 


Last update: May 11, 2020